Video Conferencing

Video conferencing offers a real time interactive link between one or more remote sites, either in the UK or overseas. It is a real alternative to jumping in your car and driving to a meeting.

We have a dedicated video conferencing suite in the library (DC017) which is suitable for interviews, teaching, seminars and business meetings. The facility is free to all Universities at Medway staff and students conducting University business. We prefer to link to sites using IP connectivity but ISDN link ups and Skype can be arranged. At present this facility is not available for external hire.

Facilities

The room is fitted with a Tandberg Edge 95 MXP High Definition video conferencing unit capable of connecting up to 4 sites. There are 2 x 52" widescreen displays situated at one end of the room which show the remote site(s) and can also be used for displaying presentations. The room can be arranged in a variety of seating arrangements, such as one-to-one, interview panel and seminar style arrangements. Maximum occupancy is 25 people sitting on chairs (no tables).

There is a table mounted microphone and a remote control unit.

Similar facilities exist at the University of Kent and University of Greenwich. Sessions linking the Drill Hall with either or both institutions can easily be arranged.

Using the equipment

You do not need to be technical to use the room. Your event will be facilitated by a member of staff who will run through the basics and ensure that you have connected successfully before leaving. Teaching via video conferencing does require a greater understanding so we suggest you discuss your requirements/expectations with us beforehand.

Booking

The suite is available Mo-Fr 0900 to 1700, or at other times via prior arrangement. Please email or telephone 01634 883764 to enquire about making a booking.

We prefer bookings to be arranged at least seven days in advance. Once we have confirmed your booking we will need the following information:

1. Contact details for each site (Name, email and phone number)
2. IP address at each site
3. Name of each organisation/person participating
4. Number of participants
5. Room layout and facilities required

Where possible we will organise a test link prior to your session. Please be aware that not all equipment is compatible and that quality may vary.

If you would like to visit the video conferencing suite please contact Brian Long on 01634 88 3764 or email or Linda Simon on 01634 88 3281 or email .